Skip links

Batch documentation in Pharma : What is it and why it’s important?

Pharmaceutical and biotechnology companies have always been under increased pressure to improve product quality, safety, and compliance.

In response, the industry has turned to technology for help. Manufacturers are now using information technology systems to document the entire manufacturing process, from start to finish. This approach is often called “electronic Batch Record” or “digital Batch Record”. 

A digital or electronic batch record is a digital representation of a batch, including all the steps and tasks involved in producing that batch. The use of digital batch records enables pharmaceutical companies to automate their production management, processes, operations, their quality control and assurance. This shifts the company to data centric workflow rather than document based, with significant benefits including improved overall product quality and operational efficiency.

Pharmaceuticals are one of the most heavily regulated industries in the world. Batch documentation is a legal requirement and forms the main GMP record of product released to the market, and thus, a focus during regulatory inspection. In this post, we will take a look at what batch documentation is, and why it is important? 

What is batch documentation? 
Pharmaceutical companies have to maintain batch documentation for every product they make. The documents must be complete and accurate and must meet all the requirements of the relevant regulatory authorities.
Batch documentation in pharma is a set of records that documents every step of the manufacturing process for a particular batch of products. This includes…

  • The batch manufacturing report (BMR) is a key document in the batch documentation process. It contains all the information about the manufacturing process, including the ingredients used, the manufacturing steps taken, and the test results.
    BMR in pharma is a critical tool in detecting and investigating potential quality problems. It can help determine the root cause of any product defects, and helps to ensure that corrective action can be taken to prevent future problems.

  • The batch packaging record is another important document. It contains information about the packaging of the product, including the type of packaging used, the size and shape of the packages, and the barcodes and lot numbers on the packages.

  • The batch production record is also a key document. It records information about each step in the production process, including what ingredients were used and in what quantities. The batch production record also includes information about the manufacturing and testing of the product.

The benefits of electronic batch documentation are many:
  • Reduced paperwork
  • Improved quality and compliance
  • Increased efficiency and reduced downtime
  • Easier information sharing within and outside the organization
  • More accurate and timely reporting
  • Enhanced customer service.


If you are looking for a way to improve your batch documentation process, contact us today. We can help you get the most out of your batch manufacturing process.

Subscribe for regular updates and news.

Leave a comment

This website uses cookies to improve your web experience.